Key Considerations for Time Saving, Secure Application Sharing in the Workplace

Author:
Publish date:
Social count:
5

Collaboration.

If you’ve heard the word, you’ve heard it a thousand times. I have lost count of the number of seminars and webinars I’ve watched, and articles I’ve read covering the subject in recent years.

And there’s the crux: the subject. In truth, collaboration (from an AV perspective) is many different things to many different people. Video conferencing is collaboration, as is, in essence, a basic group email. I guess even work conversations in corridors tick the collaboration box.

But here I want to address the software application sharing aspect. There are many things to consider to ensure application sharing and collaboration is a truly beneficial, time saving practice in the workplace. For any business or organization that is looking to invest in this technology, here are a few essentials items to consider.

Writing to the Source File Annotating over a screen in a meeting, and then having to replicate those amendments on the source document when back at your desk is counter-productive. 

Priorities Management Look for solutions that provide complete control over who does what. It may be that a large group need to view an application, but with only a select few allowed permissions to edit.

Video Wall Compatibility This is a major consideration for large organizations, where applications are needed to be shared and viewed on a command and control center video wall. This feature is also important for boardroom environments.

IT Infrastructure Rather than operating on company networks, look at secure peer-to-peer solutions. Peer-to-peer sharing brings two key benefits. First, it takes away the load from network servers—something that is warmly welcomed by IT departments! Second, it provides additional security as only those in the group have the ability to access.

Share and Annotate Anything, In Real Time Our definition of application sharing means sharing anything—regardless of whether the third party has the software or not. This means that any software window (accountancy software, CRM, pay rolls, medical documents, architectural plans, the list is endless) can be shared with a third party, as long as they are members of the same organization.

Related

4 Considerations Before Sourcing Green AV

I have been asked many times where one can locate greener AV products or with whom they can consult for greener designs and installs. Unfortunately, since AV equipment most often consumes large amounts of energy, are built using a variety of toxic materials and are often assembled overseas, many products necessary to an installation are not considered green.

Benefits of Video Wall Systems in Control Room Applications

A video wall more than just the organization’s showpiece or a large, fancy display. A video display wall, when used in conjunction with local desktop monitors, provides such an environment where multiple operators can collaborate effectively with common information to jointly make informed decisions and take proper action.

The Millennials’ New, Technological Workplace Spells Opportunity for Installers

As Millennials’ presence in the workforce continues to increase, the general landscape of the office is evolving. Millennials are more likely to welcome the idea of bringing new technology into the workplace than their Baby Boomer predecessors. Ultimately, it is through this adoption of new technology that Millennials will be able to achieve the flexible and collaborative work environment they desire.

Eight Keys to Designing the Modern Stadium promo image

Eight Keys to Designing the Modern Stadium

Many aspects of designing a stadium or arena facility are no different than most other AV projects. The primary difference is the magnitude of the design. Along with greater overall size of AV systems comes an increased amount of coordination between the owner, the architect (sometimes multiple architects), the project design team, the general contractor, and their subs.

Image placeholder title

The Workplace Revolution

Are these terms familiar to you: workshifting, hoteling, benching, hotdesking, and huddle spaces? If not, you are missing out on new opportunities driven by the revolutionary changes in today’s workplace.